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The month-end looks-fine trap
The checking balance looks about right. No angry emails. Payroll cleared. You shrug and call
Matching deposits without matching reality
The bank feed is full. You want it empty. So you match a fat deposit
Sales tax collected is not yours to spend
You collected sales tax on the invoice. It cleared with the job payment. Checking looks
Personal expenses in the business feed break the books
The business debit card bought groceries. Or kids’ clothes. Or the family dinner after a
Refunds and chargebacks are not just another expense
A customer got a refund. Or Stripe clawed back a chargeback. Cash left checking. Someone
A loan deposit is not revenue
The SBA draw cleared. Or the equipment loan. Or the line of credit you tapped
Paying off the credit card is not an expense
You paid the Amex balance. Twelve grand left checking. The bank feed screamed “Expense.” Someone
Moving money between accounts is not income
You moved $8,000 from savings into checking. The bank feed showed a deposit. Someone hit
That job deposit is not free to spend
The deposit just cleared. Half up front on the HVAC install. A third down on
Taking money out of the business is not an expense
You took money out of the checking account. QuickBooks (or whoever is poking at it)
Your profit looks fine but the checking account is empty
Your P&L says you made money. Your checking account says good luck making payroll. That
What a clearing account is in QuickBooks
A clearing account in QuickBooks is not a bank account. It’s a temporary parking spot.
Undeposited Funds is not a savings account
If Undeposited Funds in QuickBooks keeps climbing, that is not a rainy-day fund. It’s a
Your bank feed is not a bank rec
Your bank feed feels productive. Transactions roll in. You tap Accept. QuickBooks looks busy. You
The Value of Ongoing Support for Small Business Bookkeeping:
As a small business owner, it’s essential to have accurate and up-to-date financial records. But
